To Configure the List of Distribution Reasons

You can define different distribution reasons which are used on both the distribution orders and transmittals to convey the purpose of the distribution action.

Open the System Admin tab (View > System Administration).
Set the default scope.
Click the Maintain List Values icon .
Select Distribution Reason. The Distribution Reason tab opens in the Content pane.
To add a new distribution reason, go to the next available row and do the following:
1. Click in the Reason field and enter a distribution reason. For example, For Information Only or Controlled Copy.
2. Turn on Notify if you want to set change notification for this type of distribution.
3. Click the Save icon at the end of the row.

Tip: If you are adding or modifying multiple distribution reasons, you can save each row individually, or you can save all your changes at once using the Save icon in the main toolbar. You can also delete a distribution reason by clicking the Delete icon at the end of the row for that reason.